Keeping/Training Animals for Exhibition
This guide will tell you exactly what paperwork you need to submit with your application and direct you to further information you should read before your inspection.
What documents do I need to submit?
It is important that you submit all of the below documents with your application as they are mandatory requirements of the licence.
You may choose to present the documents slightly differently to how we have recommended - this is fine as long as all of the required information is clearly presented. Your policies and procedures should provide a snapshot of your business and detail how you meet all of the Licence conditions.
You must submit:
- A plan of the premises
- Standard operating procedures, including:
- Cleaning Procedures
- Feeding Procedures
- Transportation Procedures
- Prevention of Disease Procedure (including isolation policies)
- A register of all animals to be kept or trained for exhibition, including:
- the full name of the supplier of the animal
- its date of birth
- the date of its arrival
- its name (if any), age, sex, neuter status, description and microchip or ring number (if applicable)
- the name and contact details of the animal’s normal vet and details of any insurance relating to it
- details of the animal’s relevant medical and behavioural history including details of any treatment administered against parasites and any restrictions on exercise or diet
- a record of the date or dates of the animal’s most recent vaccination, worming and flea treatments
- The register must state if the animal does not need vaccinations, worming or flea treatment. If any of this information is unknown, the reason must be documented.
- Monitoring & Ensuring Health and Welfare Procedure covering
- Usual housing for the animals
- Addition of animals to a group/heard if applicable
- Socialisation
- Monitoring of the horses during and outside the times of exhibition
- Addressing and recording abnormal behaviour/illness
- Water sampling (if applicable)
- Safe use of apparatus/equipment (including explosives where applicable)
- Exposure to loud noise (where applicable)
- Emergency response plan covering:
- Death of an animal (including storage of the carcass)
- Escape of an animal
- Fire
- Extreme weather
- Breakdown of essential systems
- Revocation/Suspension of the licence
- Accident policy (humans and animals)
- Accidents during transportation
- Euthanasia
- Emergency keyholders
- Qualifications, covering
- Training Records
- Training Policy for staff
- Continued Professional Development
- A rotation/working policy for each animal and subsequent log templates, covering
- How often they are to be used in an exhibit (maximum)
- How long they are to be used in an exhibit (maximum)
- What rest periods they have in the home environment (minimum)
- Record templates for any off-site exhibition (if applicable), including
- Date and time of the exhibit
- Duration of the exhibit (arrival to departure time)
- Type of exhibit
- animals used in the exhibit
- Location of the exhibit
- Distance and travel time to the exhibit from the licensed premises
- Risk assessments for on-site and off-site (where applicable) exhibitions, covering
- mitigating measures taken to reduce risks
- people responsible for this
- handling by members of the public
- on and off-site housing
- any and all other risks to participating animals and humans
What else should I do to prepare for my inspection?
You should make sure you are familiar with the conditions of the licence to demonstrate how you meet them.
As Exhibition Licences are a standard three-year licence that does not carry a star rating, you must meet all of the required standards in order to obtain a licence.
When we inspect, we assess your business against the Statutory Guidance that accompanies the Licensing Regulations. Please ensure you have read the Guidance for Exhibiting Animals here.