Privacy and Personal Data

South Hams District Council takes your privacy seriously.

We will use your information in order to verify your identity and deliver grant funding under the South Hams Housing Offer. This notice sets out what we will do with your personal information and who we may share it with in respect of the above.

What information about you do we collect?

We collect the following information:

• Name
• Phone number
• Email address
• Proof of identity
• Bank statement (if applying for funding)
• Bank account details (if applying for funding)

How do we collect information about you?

Relevant personal data will be collected:

• Directly from the data subject

How will your personal data be used?

Your personal data will be used in the following ways:

• To verify your identity
• To deliver grant funding

The Legal basis for processing your data

Your personal data is processed under the following legal bases:

Article 6 1 (b) processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.

In order to apply for grant funding under the South Hams Housing Offer, we require certain personal data from you. Without this personal data we cannot process your grant application.

Article 6 1 (e) processing is necessary for the performance of a task carried out in the public interest.

We carry out a public task of providing sufficient and adequate housing and providing grants under the South Hams Housing Offer contributes to this.

Who will your personal data be shared with?

Internally:

• The Housing Team
• Finance
• Legal

Externally:

• With council-approved contractors who are connected to the grant offer

We will never sell your data to anyone else.

Transferring of data outside the EU

Your data will not be transferred outside of the EU. It will be securely stored electronically within the UK only, unless it was necessary for safeguarding or for the prevention and detection of crime.

Length of time we keep your information

We will retain personal data for no longer than 6 years.

Individual rights

You have a number of rights under the General Data Protection Regulations. These can be found on the ICO website.

If you would like to exercise any of these rights, please email the data protection officer.

The Data Controller for your information

South Hams District Council

Follaton House,

Plymouth Road,

Totnes,

Devon

TQ9 5NE

Data Protection Officer

The Councils have a duty to appoint a Data Protection Officer. The Council's Data Protection Officer is Drew Powell, South Hams District Council/West Devon Borough Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE

If you have any queries about our privacy notices or would like to exercise your data rights or make a complaint, please contact the Data Protection Officer by email, telephoning 01803 861234 or writing to them at Data Protection Officer, South Hams District Council/West Devon Borough Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE

If you are not happy with how we have handled your complaint, you have the right to contact the Information Commissioner's Office to raise your concerns about how we have processed your information or how we have responded to your request to exercise any of your rights in relation to your information:

• Telephone them on 0303 123 1113
• Visit their website at www.ico.org.uk/concerns
• Write to them at:
  
  Information Commissioner's Office
  
  Wycliffe House
  
  Water Lane
  
  Wilmslow
  
  Cheshire
  
  SK9 5AF