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Privacy Notice - Joint Local Plan

South Hams District Council and West Devon Borough Council ("The Councils") take your privacy seriously.

We will use your information in order to undertake future consultation and analysis in relation to the Plymouth and South West Devon Joint Local Plan, including the assessment of infrastructure needs. This notice sets out what we will do with your personal information and who we may share it with in respect of the above.


What information about you do we collect?

We collect the following information:

  • Email address
  • Post code
  • Age Group
  • Gender identity
  • Ethnic Group
  • Disability

How do we collect information about you?

Relevant personal data will be collected directly via questions accessed through the South Hams or West Devon website, My Place My Views engagement platform or postal survey.


How will your personal data be used?

Your personal data will be used in the following ways:

  • To contact you regarding future planning consultations, only where you have chosen to opt in.
  • To inform anonymised public reporting which will act as part of the evidence base for future planning documents and infrastructure bids to Central Government.
  • To inform future consultations about your area to improve our strategic planning services focusing on trends and community priorities emerging from this consultation. 

The Legal basis for processing your data

Article 6 1 (c) as the processing is necessary for the compliance of a legal obligation to which the controller is subject.

The Councils are legally obligated under the Town and Country Planning Act 1990 to produce a development plan, which this information will feed into.

Article 6 1 (e) as the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

The Councils have a public duty under the Town and Country Planning Act 1990 to produce a development plan, which this information will feed into.

Special category data is processed under the following Legal basis:

Article 9 2 (g) as processing is necessary for reasons of substantial public interest, on the basis of domestic law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide suitable and specific measures to safeguard the fundamental rights and the interests of the data subject domestic law.

Relevant substantive public interest conditions include statutory and government purposes, equality and opportunity or treatment, support for individuals with a particular disability or medical condition and safeguarding of economic well-being of certain individuals.


Who will your personal data be shared with?

Your personal information is stored securely and no named individual will be identified in information shared with other services within South Hams District Council and West Devon Borough Council. 

Any information used publically will not identify any named individual and will be grouped for the purpose of reporting at a higher geographical level (for example post code, ward or lower super output area).   

The Councils will never sell your data to anyone else.

Transferring of data outside of the EU

Your data will not be transferred outside of the EU. It will be securely stored electronically within the UK only, unless it was necessary for safeguarding or for the prevention and detection of crime.


Length of time we keep your information

The Councils will retain personal data for no longer than six years from the date the plan expires.


Individual rights

You have a number of rights under the General Data Protection Regulations. These can be found on the ICO website https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/.

If you would like to exercise any of these rights, please email data.protection@swdevon.gov.uk.


The Data Controller for your information

The Data Controllers for this information are South Hams District Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE and West Devon Borough Council, Kilworthy Park, Drake Road, Tavistock, Devon PL19 0BZ. Plymouth City Council, Ballard House, West Hoe Road, Plymouth PL1 3BJ.


Data Protection Officer

The Councils have a duty to appoint a Data Protection Officer. The Council's Data Protection Officer is Drew Powell, South Hams District Council/West Devon Borough Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE

If you have any queries about our privacy notices or would like to exercise your data rights or make a complaint, please contact the Data Protection Officer by emailing data.protection@swdevon.gov.uk, telephoning 01803 861234 or writing to them at Data Protection Officer, South Hams District Council/West Devon Borough Council, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE

If you are not happy with how we have handled your complaint, you have the right to contact the Information Commissioner's Office to raise your concerns about how we have processed your information or how we have responded to your request to exercise any of your rights in relation to your information:

  • Telephone them on 0303 123 1113
  • Visit their website at www.ico.org.uk/concerns
  • Write to them at:
    Information Commissioner's Office
    Wycliffe House
    Water Lane
    Wilmslow
    Cheshire
    SK9 5AF

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