Facilities Contracts

1. Office and building cleaning - Service contract that is focused around office, commercial and building cleaning services 
a) Supplier/provider of the services: Devon Cleaning South Hams Ltd
b) Total annual spend: £62,202.40
c) Description of services provided: Cleaning of offices
d) Number of sites the contract covers: 1 site
e) Contract start date: 01/04/2021
f) Contract expiry date: 31/03/2024
g) Contract duration: 3 years, with 2 year possible extentions

2. Lift service and maintenance - Service contract for lift service and maintenance 
a) Supplier/provider of the services: Kone
b) Total annual spend: £2,501.88
c) Description of services provided: Service quarterly of 2 passenger lifts
d) Number of sites the contract covers: 1 site
e) Contract start date: 02/11/2009
f) Contract expiry date: 02/11/2022
g) Contract duration: 3 year then 5 year rolling contract

3. Food - Service contract that is focused around catering services: No contract in place

4. General waste services contracts - The organisation's primary general waste service contract 
a) Supplier/provider of the services: South Hams Commercial Waste Service
b) Total annual spend: TBC
c) Description of services provided: Provision of wheelie bins and weekly lifts for general refuse
d) Number of sites the contract covers: 2 sites
e) Contract start date: 01/04/2019
f) Contract expiry date: 31/03/2035
g) Contract duration: 16 years if extension agreed

5. Laundry services - Where clothes and linen can be washed and ironed 
a) Supplier/provider of the services: Johnsons Apprealmasters
b) Total annual spend: £1,837.13
c) Description of services provided: Provision of weekly replacement of roller towels and tea towels
d) Number of sites the contract covers: 1 site
e) Contract start date: 01/04/2011
f) Contract expiry date: N/A
g) Contract duration: 2 yearly rolling contract

6. Fire equipment services - Providing fire safety equipment, servicing and risk assessments 
a) Supplier/provider of the services:
(i) Fire and Extinguishers: ADT
(ii) Fire Risk Assessment: Firewatch
b) Total regular annual spend: £5,165
(i) Annual Servicing: £5,115 (plus ad hoc spend: repairs over last 3 years: £4,053)
(ii) Fire Risk Assessment: £50
c) Description of services provided:
(i) Providing and maintaining fire safety equipment
(ii) Fire Risk Assessment
d) Number of sites the contract covers: 3 sites
e) Contract start date: TBC
f) Contract expiry date:
(i) ADT: May 2023
(ii) Firewatch: No contract
g) Contract duration: TBC
h) Contract: Bid process via Proactis

7. HVAC - Heating, ventilation and air conditioning 
a) Supplier/provider of the services:
(i) Heating: KK Controls
(ii) Ventilation and air conditioning: Bartletts
b) Total regular annual spend: £3,264.38
(i) Annual Servicing: £1,150.00 (plus ad hoc spend: repairs over last 3 years: £17,505.24)
(ii) Annual Servicing: £2,114.38 (plus ad hoc spend: repairs over last 3 years: £4,170.57)
c) Description of services provided:
(i) Providing and maintaining heating systems
(ii) Providing and maintaining ventilation and air conditioning systems
d) Number of sites the contract covers:
(i) 1 site
(ii) 2 sites
e) Contract start date: TBC
f) Contract expiry date:
(i) KK Controls: No fixed contract
(ii) Bartletts: Nov 2022
g) Contract duration: TBC
h) Contract: Bid process or framework via Proactis and Devon County approved contractors list

CONTACT DETAILS

Responsible Officer:
Stuart Truss, Senior Specialist Assets, 01803 861243, stuart.truss@swdevon.gov.uk